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- The list at the bottom portion of the screen when you activate your search will show you all those admissions with information that match your search criteria. (see image below).
- If you find your match in the search, click on the PA number to navigate to the preadmission associated with that episode or appointment. Note: the date the preadmission was created as well as the date the order was opened (if applicable) show in the list (as well as other relevant information) to assist you with opening the admission specifically assigned to the appointment you are looking for.
- If you don’t find your match in the search, click the <New Admission> button at the top left of the screen to add a new admission.
Entering in Pre-Admission Information
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Once you have identified at least one individual related to an admission, the system will recognize any pre-existing connections to help speed up the process of filling in these forms. For instance, if you add Dr. Zooman to the case, and then click to add a clinic, VetView will show you clinics associated with Dr. Zooman off to the left of the screen. If you find the correct clinic, you can simply double click the clinic, and move to the next portion of the admission.
Identifying the Primary Vet and Clinic (versus the referring vet/clinic)
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Once you have added them, they will have a card of their own, which you can right click on to assign them as a release of information, or indicate that they should be sent visit communications.
Assigning the Type of Appointment
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Once you have added your alert, anyone navigating to the admission screen, or later to the patient record will see the alerts.
Attaching Records to the Admission
If you need to attach records to your admission prior to the patient arriving, simply click on the Attachments tab, choose the <Add Document> button, select the documents you’d like to add (yes, you can add more than one at a time!) and click the <Open> button at the bottom right of the pop-up window.
Adding Pre-Admission Documents
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*For instructions on how to set up your Pre-Admission form, see the tutorial entitled Medical Record Setup.
Adding Estimates to Pre-Admission Information
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Once you have built your estimate, you can save it, which makes it available until such time as one is accepted and potentially printed and applied against the visit. You can update, save, and accept additional estimates throughout the visit if necessary, as well. This is where you would want to potentially hard code legal disclaimers on estimates you have clients sign prior to services being rendered.
Scheduling an Appointment
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When you want to put your appointment on the schedule, you can do so by picking up the purple PA card, dragging, and dropping it into the slot. If you used a tool to find the next available slot, you will find the appointment slot on the calendar highlighted in green, and if you want to schedule that time slot, there is a <Schedule> button that will put the appointment into the highlighted time space.
Checking the Patient In
Initiating the Check-In
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