Digital Document Elements

This tab is where you define the individual form pieces that go into the Digital Documents.  Each Digital Document Element can be re-used on multiple forms, but they can also be customized for every possible instance where they might need to be slightly differently on a form.  This allows complete flexibility in recreating your existing paper forms into a digital format without having to alter the text or layout drastically.  

Each Digital Document Element is saved under a unique name, and they can be adjusted and adjusted as necessary.

Search Document Elements

The top part of this screen contains the Search options for the Digital Document Elements.  You can search by the element's name or a keyword within the name, the code assigned to it, or the specific type of element.  You can also filter by active, inactive, or both.

The results from the search will emit below in the Element List.

Element List

Elements that already exist in the system will load on the screen when it is first loaded.  After filtering, the elements that match your search will then appear in this list.

You can also sort these elements by Description, Element Type, the Value List used, the Standard Code, and whether they are active.

Add Element

Click on the Add Element button to create a new element.  A blank Element Form will load.

Related Elements and Macros are not available until you have saved at least once.

Edit Element Form

To edit an existing element from the list, click on the Element Name.  These are hyperlinks and the element form will load.  You can also use CTRL+Click to open multiples in other tabs,

Element Details

At the top of the Edit Form screen is the element details.  These define how the element will appear on documents, and also how they can be searched on this screen.  They also control additional options, such as a species filter.

Element Types

Each document element type is described below in detail.

Body System

The Body System element has three radio buttons that represent Normal, Abnormal, and Not Examined.

Body Systems have three options: Short, Long, and Multiline.  

When they have been put on a Digital Document, body system elements appear like this:

Checkbox

The Checkbox element is a simple on/off toggle.  You can enable comments on this element.

When they have been put into a Digital Document, checkbox elements appear like this:

Date

The Date element displays a date picker, and includes a small green button that will automatically pull in the current date.  This allows for the user to select the date that is appropriate to the form, whether that is today's date or a date in the past for a procedure, or a date in the future for a return trip.

When they have been put into a Digital Document, the Date elements will appear like this:

Image

The Image element allows the user to attach an image, or multiple images, to the digital document.  Attached images using the element will appear in-line on the document.  Use this option for scanned body condition score charts, animal photos, or any other graphical image that should appear inside the document.

When the Image element is added to a Digital Document, it will appear on the patient record or request like this:

If multiple images have been uploaded, you can select how many should appear on a row before they have a carriage return.

Number

The Number element restricts the allowed text to Arabic numbers, either in integers or decimals to a specified precision.  You can also permit mathematical symbols.

Use this element for any objective measurements that should be entered into the report, outside of the scope of the Vitals element or any lab tests.  For example, a horse's pace as measured in the arena in meters per second, or the length of an exotic from nose to tail. 

By default, integers will allow a precision of 0.0 and will auto adjust to display this.

When added to a patient record, the Number element will appear like this:

Patient ID

The Patient ID element type can be used to link an alternate ID for the patient to the ID / Tag system on the patient record.  This can be especially useful for a Rabies Vaccine form, for example, where you want to ensure that the state rabies ID is entered on the patient record, but don't necessarily want to enter the ID multiple times.  

The field can also be left blank, for other forms of ID that aren't linked to the IT / Tag system, such as nicknames.

Each individual Digital Document Element should be name matched to the ID/Tag type, to prevent confusion. 

Reminder

The Reminder element will automatically pull in any patient reminders.  This element cannot be modified and does not have the option for comments.  Use this for Discharge reports, or any other report that should include upcoming appointments for the patient, such as surgery follow ups.

Species Filter

Related Elements and Conditional Answers

Element Macros