Vaccine Certificate Feature

Target release

3.0.X and 3.1.X

Epic

TBD

Document status

DRAFT Version 3 Updated 5/20/2022

Document owner

@Cathy Allison

Designer

Cathy Allison

Tech lead

Jevon Maynard

QA

Shauna Corsaro

 Objective

Add a Vaccine Certificate option that can be printed from the Order Screen or the Cashier Screen when a qualifying vaccine product is purchased. This certificate should follow the USDA guideline, and allow a technician to add in the label information from the Order screen. This information should then backflow to the Medication section of the patient record.

 Success metrics

Goal

Metric

Goal

Metric

Simplify Vaccine Certificate

Certificate will print automatically from the Order screen or Cashier screen.

Simplify Vaccine Reminder Linking

Add an option to link reminders from the Product screen

Clean up Medical Record Tab on Product Setup

Remove outdated text, rearrange, and add new options to support the Vaccine Certificate

Create new Vaccine Certificate System Report

Add the Java beans necessary for all patient data, pharmacy data, and prescription data to support a customized version of the report.

Add options to fill out Vaccine Certificate through the system

Certificate can be filled out on the Patient Record or the Order Management screen.

 Assumptions

  • Users will want to print this during the order process via the Order Screen or Cashier Screen, but may also want to print it during the course of the Episode via the current Vaccine workflow in Medication.

  • The USDA standard will be sufficient for most states legal requirements, and for international travel.

  • Vaccines are either 1 year or 3 year, and not any other options.

  • Vaccine Certificate cannot be modified after the Order Item is Approved. A user will need to Unapprove to make any further changes.

  • If the Vaccine Certificate form has not been completed (flagged as deficient) the Order will be locked out from Close.

 Milestones

May 18, 2022: Rough outline of this feature request compete

May 19, 2022: Initial presentation to MU for this feature

May 19, 2022: Second draft of feature request complete

May 20, 2022: Third draft of the feature request complete

July 11, 2022: Added to sprint for planned version 3.1.1, Jira tickets created

 Requirements

Requirement

User Story

Importance

Jira Issue

Notes

Requirement

User Story

Importance

Jira Issue

Notes

Vaccine Report Feature

 

High

LIMS-10905: Vaccine Report FeatureResolved

This is a Jira story that is a child to the Patient Medication Epic

Changes to Product Setup Screen: Add Vaccine Options

As the hospital product manager, I want to be able to flag a vaccine to create a certificate.

High

LIMS-10906: Changes to Product Setup Screen: Add Vaccine OptionsResolved

 

Changes to Product Setup Screen: Quick Link Product Reminder

As a hospital product manager, I want to be able to quickly add an existing reminder to a product. 

Medium 

 LIMS-10907: Changes to Product Setup Screen: Quick Link Product ReminderResolved

 Lowest priority ticket

Changes to order Management Screen

As a veterinary tech, I want to be able to fill out the Vaccine Certificate when I add the item to the patient’s bill, and the option to print it.

High

LIMS-10908: Changes to Order Management Screen for Vaccine CertificateResolved

 

Changes to Cashier Screen

As a Cashier, I want the option to print the Vaccine Certificate along with the patient bill.

High

LIMS-10909: Changes to the Cashier Screen to support Vaccine CertificatesResolved

 

Changes to the Patient Record: Medications Section

As a veterinary tech, I want to be able to fill out the Vaccine Certificate when I add the item to the Episode via the Medication section, and the option to print it.

High

LIMS-10910: Changes to the Patient Record to support Vaccine Reports: Medications SectionResolved

 

Changes to the Patient Record: Vaccine History Report

As a client coordinator, I want to be able to print out only the most relevant information from the vaccine history.

Medium

LIMS-10911: Changes to the Vaccine History ReportResolved

 

Changes to the ID/Tag Type Setup Screen

As a veterinary tech or cashier, I would like the patient’s microchip number to import automatically.

Low

LIMS-10912: Changes to the ID/Tag Type Setup Screen for Vaccine CertificatesResolved

 

Database Changes to Support Vaccine Certificate

As a client coordinator, I need to ensure that the Vaccine Certificate is a permanent record in the database for legal purposes.

High

LIMS-10913: Database Changes to Support Vaccine CertificateClosed

 

New Jasper Vaccine Certificate Report

As a veterinary tech or cashier, I would like this report to be a Java bean based system report that I can customize.

High

LIMS-10914: New Jasper Vaccine Certificate ReportResolved

 

Vaccine Report on Hospital Portal

As a client, I would like to be able to print the vaccine certificate on demand from the Hospital Portal.

Medium

LIMS-10915: Add Vaccine Certificate Report to Hospital PortalResolved

Depending on New Jasper Vaccine Certificate Report

 User interaction and design

Out of Scope

  • Custom reports based on individual state laws or layout preferences. The USDA requirements will be met, but any additional state requirements may need a custom report.

  • Filling out the Vaccine Report from the Prescription Fill screen. If users are adding this product as a prescription, it should be done as a Dispensary item on the patient record.

  • Support for label printing - this system report will be designed for standard letter paper

  • Support for linking to multiple reminders (possible future enhancement)

  • Display of all linked reminders (possible future enhancement)