About Purchase Order Status

This functionality is new as of version 4.0.

The Status of a Purchase Order indicates where it is in the Procurement Process; and, it dictates what functionality is available on the ‘Purchase Order Details’ screen.

Following is a list of the 5 Purchase Order Statuses:

Status	Description

Status	Description
Cancelled	When all Purchase Order Items are cancelled, the Purchase Order Status transitions to ‘Cancelled’. After the Purchase Order reaches this status it is not editable. Refer to Cancel Ordered Quantity.
Incomplete	When 'Receiving' is started, the status transitions to ‘Incomplete’. Refer to Start Delivery.
New	This is the initial status of a Purchase Order. 'New' Purchase Orders are created via the 'Product Reorder' screen, or the 'Purchase Order Search' screen. Purchase Order Items can be added to Purchase Orders while it is in the 'New' status. Refer to Create Purchase Order.
Received	When all Purchase Order Items are Received and/or partially Canceled, the Purchase Order Status transitions to ‘Received’. After the Purchase Order reaches this status it is not editable. Refer to: Start Delivery Cancel Ordered Quantity.
Sent	When the Purchase Order is sent or printed, the status transitions to 'Sent'. Refer to Send Purchase Order.