Open an Existing Admission

From the Admission Search screen, click on a blue PA# link to open an existing PA.  (You can use CTRL+Click to open this in a new browser tab.)

Open

The PA screen will load.  Note that if the patient has already been checked in, admitted, or discharged, the PA screen becomes completely locked down, and no changes can be made here. 

However, there may be useful information such as other upcoming appointments or reminders for the patient and other patients that share the same owner.

Open

Check-in a Pre-Admission

Check-in is the process in VetView that indicates the patient has arrived and is ready for their episode.  It opens a bill under the owner's name, changes the status of the pre-admission to Open, and puts in a time stamp for Open in the episode log.

Click in the Check-In button to start this process.  You will be prompted to include a patient location, but this is not required unless your hospital bills against location time using the Hospital Census, or tracks Patient Locations using barcodes.  

Click on the Save button to return back to the Admission screen, or choose Save and go to Patient Record to go to the episode instead.  Cancel out if you didn't intend to change the status to Checked-In yet.

Other Check In Requirements and Options

• Depending on your hospital settings, a Faculty, Intern, or Resident who is marked as an Attending clinician may be required on the episode. This flag is used for revenue tracking and supervision of any students, staff, or techs assigned to the episode. This flag is set directly to the right of the user name, with the icon that resembles the Patient record.

• Also depending on your hospital settings, a Faculty, Intern, or Resident may be required to set as the Admitting DVM. For most services, the attending and admitting DVM may be the same, but this can be useful to distinguish between emergency services and whichever hospital unit ultimately takes responsibility for the patient after a unit transfer.

• Additional personnel can be assigned at the point of check in. Any personnel assigned can be set to receive the notifications for the episode.

• If the user who is logged in is handling the check in for themselves, they can click on the Add Me button to instantly fill in their user name and details.

• Click on the red X icon to remove a username from the Personnel fields.

• Add Patient to Hospital Census will put the patient into the Patient Census screen. If your hospital performs auto billing using the Census, the charges will begin at the point of check-in.

• Filter By Admitting Unit reduces the potential Locations to only those set up under the Admitting Unit.

• Locations are defined under the Unit Setup Tab in Hospital Setup.

Appointments on an existing PA

If a PA has multiple appointments scheduled, they will all appear in the Appointments section.

In addition, if a client has multiple patients with an upcoming appointment, they will appear in a separate section.  The individual PAs for each patient will also appear, for clarity.

Reminders on a Pre-Admission

The patient reminders will display for the patient on the admission, as well as any other patients that share the same owner.

This section is informational, and is intended to help you communicate with the patient's owner regarding their plans for upcoming visits for all of the patients, not just the current one.