In version 1.6.5 of VetView, we have added a simplified workflow for dispensary prescriptions.
In VetView, a "dispensary" is a pharmacy that has the Dispensary flag set. Based on feedback from our users, we have now changed this flag to modify how the prescription request form looks and feels.
From the patient record, click on Add Prescription.
Choose a pharmacy that is flagged as a dispensary from the drop down menu at the top of the screen.
Enter the product that you wish to prescribe into the Product fields as normal.
Available Inventory is Required
Dispensary products must have an inventory set at the Unit level in order to be available for use in the dispensary workflow. Products with no inventory are not available and will have to use the regular pharmacy workflow instead. For more information on this process, see the Product Setup pages under the Hospital Administrator's guide.
Continue filling out the prescription, or use one of the predefined instruction sets for the most commonly prescribed courses.
Because this prescription is being done through the Dispensary, a new section appears on the bottom of the script for inventory and labeling once you have selected an eligible product.
If your inventory has been saved under Product Setup, it will automatically pull in from the associated inventory location. If there are multiple inventory locations, you can enter the quantity used at each of them.
Click on the small green plus to copy this information down to the label section. If only one inventory location was used for the whole amount of the dispensed product, it will copy automatically for you.
Click on Get Rx # to assign a unique prescription number to this prescription. (Dispensary prescriptions are legal prescriptions and are required to have an Rx #.) This line will use the prefix assigned to the pharmacy, separating them from your main prescription numbers,
Verify that the label information is correct, and attach any auxiliary labels and drug info sheets that you need if they did not automatically pull in from the generic parent or product settings.
Click on Print Label to send the product's label to your label printer, and click on Print Data Card to print out the paper copy of the Rx to include with the dispensed product.
Is your printer set up?
In order to print out the labels to a local printer, ensure that the dispensary pharmacy has the correct printers set under Pharmacy Setup. You can also create alternate versions of the Prescription Label and Data Card reports for use in the dispensary, if desired. Otherwise the default system reports will be used.
Click on Add Script to store the prescription fill in the list on the right hand side.
At this point, you can add additional dispensary prescriptions, as well as prescriptions that will need to be routed to a different pharmacy using the standard workflow. All prescriptions can be approved and processed in a single step once you are done adding them through this form.
If the user entering the prescription is a DVM, their name will automatically load in the box. Otherwise, the tech or student who is requesting the prescription can send an approval pending notice.
Or, if the prescribing DVM is present, they can perform an over the shoulder style approval with their username and password.
The "Approve" button will change all prescriptions to approved status, and send them to the Pharmacy Queue for their respective pharmacies.
The new "Approve and Fill" button, which appears if at least one prescription qualifies for the dispensary fill process, will set all non-dispensary prescriptions to Approved status, and any dispensary prescriptions to filled status.
At that point, the dispensary prescription has been completed. You may apply the printed label to the product and give it to your client. The charge will be automatically based on the client's open order.