add ability to modify "ratio" during inventory reception

Description

We are currently experiencing a high volume of errors in our ratios on products during the PO receiving process.  In testing 4x this morning, we noted that if we catch the error before we send the PO (and fix it on the product screen), the ratios correct themselves in the PO, but if we find them after we've submitted, we don't find a way to correct the ratio.  We'd like the ability to fix the ratio during the receiving process (either by letting the changes on the product screen port over if the product has not been received or by giving the ability to modify the information that is tagged in the PO itself, or other if you have a more eloquent solution).

We're working on putting in place the correct behavior to validate ratios before sending the PO, but for-see the need to correct remaining.  It's an easy detail to miss given the quantity of items ordered any given day.

What we note is that if we notice an error in the ratio BEFORE we “send" the PO, we can go to the product screen, correct the ratio, and it is reflected correctly in the PO that was pending send.  If we note an error after it is “sent”, we can change the ratio on the product screen, but it does not correct on the PO that was sent and is now pending reception.  From behavior, it looks like those ratios get trapped in the PO details once submitted.  We’re looking for a way to correct that information before we receive because the error throws off the total value by a lot.

In our test, the ratios that seem to drive this are those related to the Vendor.  

See below for updated ticket specs

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  • 28 Mar 2025, 06:57 PM

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Andrew Hanneman April 15, 2025 at 12:27 PM

Passes Testing. Editing Vendor details can be done on the Purchase Order Tab only. Vendor Product Details can be edited after the order is received, but the Delivery Items will not updated after they are stocked.

Stuart Kimbell April 7, 2025 at 5:51 PM

Extended the right click option for vendor product details to any status that isn't Received. Ratios can be updated using this and it automatically updates the PO.

Shauna Corsaro April 4, 2025 at 4:01 PM

After further discussion, add right click option on PO line item to edit product ratio on the PO. Use the existing Vendor Product Details dialogue that is currently available on pending PO right click. Add to sent and incomplete status; this would not be an option on received/completed POs.

There will be no changes to sent POs if the ratio is updated on product setup. There would need to be the additional step of correction on sent POs.

Fixed

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Institution

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Hospital or Labs?

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Created March 28, 2025 at 6:57 PM
Updated April 15, 2025 at 12:27 PM
Resolved April 15, 2025 at 12:27 PM

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