Page Comparison

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To Send a Purchase Order:

1. Navigate to the 'Purchase Order Details' screen for a 'New' Purchase Order. 

   

   1. The 'Status' must be 'New'.

   2. Finish adding the 'Products', and selecting the 'Vendor Products'.

      1. These fields will not be editable after the Status transitions to 'Sent'.

   3. Specify the 'Ordered Qty' which must be greater than 0, and edit the 'Unit Cost' as necessary.

      1. These fields will not be editable after the Status transitions to 'Sent'.

   4. Make any necessary changes to the 'Unit', 'Direct Inquiries To', 'Charge Account', or 'Delivery Contact' fields.

      1. These fields will not be editable after the Status transitions to 'Sent'.

   5. Click the ‘Send E-PO/Mark as Sent' button.

   6. Confirm the action.

2. When all Purchase Order Items have been added, and the ‘Ordered Qty', 'Unit Cost', and 'Comment' fields have been updated, click the 'Save’ button.

3. Click the 'Send E-PO/Mark as Sent' button.

4. Confirm the action.

5. The 'Purchase Order Details' screen will be in the 'Receiving' mode. 

   

   1. The Status will be updated to 'Sent'.

      1. Refer to About Purchase Order Status.

   2. The ‘Purchase Order' and ‘Purchase Order Log' tabs, and the 'Start New Receiving’ and 'Cancel Remaining Unreceived Items’ buttons will be available.

   3. The 'Received Qty' and 'Cancelled Qty' columns will be visible in the 'Purchase Order Items' list.

      1. The 'Received Qty' column will be populated by the 'Delivery' tabs.

         1. Refer to Receive Inventory Deliveries.

      2. The 'Cancelled Qty' column is editable, and used to cancel the 'Ordered Qty' that is not Received.

         1. Refer to Cancel Ordered Quantity.