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🎯 Objective
To allow for RDVM requests for referrals and consults from the Hospital Portal.
\uD83D\uDCCA Success metrics
Goal |
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RDVM can submit a |
Consult or a Referral from the Hospital Portal. They can view submissions that have not been processed on the screen, and add attachments. |
Email notifications will be sent to specific users when a |
Referral or Consult is submitted. |
Referrals can be searched based on the status of |
Consults or New Referral |
on the Admission screen. |
Client coordinators can convert a Referral to a standard PA after reviewing the pre-admission document. |
\uD83E\uDD14 Assumptions
This project will be built within the existing Hospital Portal and VetView Main Application framework. It will not require any external interfaces.
Hospitals will want RDVMs to select a unit and fill out a basic form as part of the referral requestor consult.
Hospitals will have staff assigned to manage incoming requestsreferrals and consults.
Hospitals will want to turn referrals and consults into Pre-Admissions automatically when appropriate.
Only statuses of Consult and Referral will be available to the Hospital Portal.
\uD83C\uDF1F Milestones
8-22-2022 - Initial planning meeting with Cathy and Shauna to discuss the request from UGA, identify the assumptions and basic requirements, and plan new interfaces.
8-22-2022 - Started draft of this document.
Mid September - Discussion with UGA over plans
9-27-2022 - Revision meeting with Jeff
\uD83D\uDDD2 Requirements
Requirement | User Story | Importance | Jira Issue | Notes |
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The Hospital |
Referral form must be able to be turned off for the whole hospital. | As a hospital administrator, I want the ability to keep |
Referrals off until we are ready to support the feature. | High |
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The Hospital |
Referral form must be able to be turned off on a per Web Account basis. | As a hospital administrator, I want to be able to control which RDVMs are allowed to submit |
referrals. | High |
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Submission form on the website must require RDVM to have an existing account. | As a hospital administrator, I only want RDVMs with an existing relationship to our hospital to be able to submit electronic referrals. | High |
Part of LIMS-11020 | ||
Submission form on the website must allow RDVM to select existing information from account. | As an RDVM, I would like to be able to use the existing Owners and Patients from my account. If the information has been entered once, I do not want to enter it again. | High |
TBD
As a hospital administrator, I want the ability to decide which units are allowed to accept requests, and no other units can take them.
High
| Model after Labs Request submission screen | |||||||||
Submission form on the website must allow for a custom digital document form on a per unit basis. | As a hospital administrator, I want to be able to customize the form used on the web portal for RDVM referrals. | High |
TBD
The hospital can select which units are available on the form. Units that have not been set up must not be available to select.
Part of LIMS-10024, with support from LIMS-11031 | ||
Submission form on the website must require a unit to be selected. | As a hospital administrator, I want to know which unit a referral is targeted to before it is processed, as I may have different users handling each unit. | High |
This will be automated as part of Catalog item selection | ||
Referrals from the website must notify different users based on the unit selected. | As a hospital administrator, I want to be able to set which users or email addresses are notified based on the unit. | High |
Part of LIMS-11024 | ||
The referral form must allow for the upload of attachments. | As an RDVM, I want to be able to attach any lab results or images to the referrals I am submitting. | High |
Part of LIMS-11024 | ||
A Referral must be able to be converted to a PA or a Consult. | Medium |
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An email notification must fire off immediately once a referral has been submitted. | As a client coordinator, I want to be notified at a specific email address when one of my RDVMs has sent in a referral or consult. | High | Part of LIMS-11024 | |||||||||
API commands must support Digital Documents | As a unit administrator, I would like our RDVMs to fill out a Catalog item as a referral form as part of the Referral or Consult process | High |
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Database must support Hospital Portal Referrals and Consults | As a hospital administrator, I would like to have the Referrals and Consults be integrated into the main VetView app. | High |
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\uD83C\uDFA8 User interaction and design
| Child pages (Children Display) | ||
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Open Questions
Question | Answer | Date Answered |
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Should we allow a submission without a unit selected? | No. A unit must be selected. If it is the wrong unit, this can be corrected by the staff completing |
the referral. | 8-22-2022, updated 9-27-2022 | |
Should we separate documents for consults and referrals? | Yes. Include forcing the RDVM to choose between the two during submission, and drive the Catalog Item selection based on the choice. This option will be included in Setup. | 8-23-2022 |
Create a new table to store setup, or utilize existing tables with new flags and columns? | TBD by Lead Tech and development team. |
Out of Scope
Bidirectional communication on the Hospital Portal. No communications will be sent back to RDVMs via the portal, only via the standard Communication Worklist events once a PA is started. If a staff member handling the request referral has questions, they will need to contact the RDVM via telephone.
Hospital Unit Dashboard. This is a feature that Requests Referrals may eventually tie into, but is not necessary for the request referral feature on the Hospital Web Portal.
Chron job to handle the emails, with a separate log. The email event will instead fire off immediately once an RDVM has submitted the referral. These statuses can be searched within the Main App even if the email is down.
A flag to indicate the PA was initiated on the Portal. This will be recorded in the Episode Log, but revert to a normal PA once it is processed by a client coordinator, and will not receive any further special treatment within VetView.
Ability to cancel a referral from the Portal. If a clinic or RDVM want to cancel after submission, they must contact the hospital.