Product Field

• The 'Product' field is a smart search that provides the ability to enter the Product Line, Product Sequence Number, Vendor Product Code, Alternate ID, Synonym, and/or part of the VetView Product Name, or the Vendor's Product Name.

• As characters are typed, a short list of Products will be presented for selection.

• The typed characters are compared to the Product Name, Code, Alternate IDs, Synonyms; and, Vendor's Product Code, and Name.

 Inventory Area

• A logical or large physical area of the Hospital where Inventory may be stored and used; such as, Pharmacy, Radiology, Oncology, Large Animal Hospital, Main Warehouse, etc.

• Inventory Areas are further divided into Physical Locations, called 'Inventory Locations', where one or more Inventory Items may be found.

 Location Filter

• A physical location, within an Inventory Area (Hospital Unit), where Inventory is stored.

• The Inventory Location is defined via the 'Hospital Setup' screen - 'Unit Setup' tab - 'Inventory' subtab - 'Inventory Locations' subtab.

Expiration Date

• The Expiration Date refers to a date, that may be associated to each Inventory Item, and indicates when the Inventory Item will expire, thus should be taken out of Inventory.

• The Expiration Date is entered by the User from a number of screens, and is one of the 'Unique Inventory Attributes'.

• A range of dates may be used to find Inventory with an Expiration Date within the date range.

Lot

• The Lot Number is an identifier that may be associated with an Inventory Item, and is one of the 'Unique Inventory Attributes'.

• Inventory Items may be located by their Lot Number.

• If using the Lot Number to location Inventory Items, the complete Lot Number must be used - partial search is not allowed.

• The manufacturer’s Lot Number which pinpoints the production batch from which the Inventory originated.

• When product recalls occur, the Product is usually referenced by the Serial Number and/or Lot Number.

Serial

• The Serial Number is an identifier that may be associated with an Inventory Item, and is one of the 'Unique Inventory Attributes'.

• Inventory Items may be located by their Serial Number.

• If using the Serial Number to location Inventory Items, the complete Serial Number must be used - partial search is not allowed.

NDC

• The National Drug Code (NDC) is an identifier that may be associated with an Inventory Item, and is one of the 'Unique Inventory Attributes'.

• Inventory Items may be located by their NDC.

• If using the NDC to location Inventory Items, the complete NDC must be used - partial search is not allowed.

• The 10-digit NDC will be in one of the following configurations: 4-4-2, 5-3-2, or 5-4-1, meaning that there are 4 or 5 digits for the labeler code, 4 or 3 digits for the product code, and 2 or 1 digit(s) for the package code. The FDA maintains a searchable database of all NDC codes on their website.

• More about National Drug Codes can be found on these websites:

  • National Drug Code Directory:

    • https://www.fda.gov/drugs/drug-approvals-and-databases/national-drug-code-directory

    • https://www.accessdata.fda.gov/cder/ndcxls.zip

  • Electronic Animal Drug Product Listing Directory:

    • https://www.fda.gov/industry/structured-product-labeling-resources/electronic-animal-drug-product-listing-directory

Mfr

The Manufacturer is the organization that produced the Product or Inventory, and is one of the 'Unique Inventory Attributes'.

Stock Levels

Filters that are applied to the Search Results based on the Inventory Item 'Quantity'.

One of five options are available:

• All - no restrictions.

• In Stock - Quantity is greater than zero.

• Below Min Qty - Quantity is below the 'Minimum Stock Quantity' for the Product in the Inventory Location.

  • (Refer to 'How to Edit Minimum Stock Quantity' link below)

• Out of Stock - Quantity is equal to zero.

• Negative Qty - Quantity is less than zero.

Search Button

The 'Search' button uses the selected search criteria to populate the 'Search Results' section.

Reset Search

The 'Reset Search' button clears all of the fields in the 'Search Criteria', and 'Search Results' sections.

Add Inventory Button

• The 'Add Inventory' button provides access to the 'Add / Edit Inventory' dialog.

• (Refer to 'How to Add Inventory' link)

Print List Button

• The 'Print List' button provides the ability to print the contents of the 'Search Results' section, in the 'Inventory on Hand' report.

• (Refer to 'How to Print the Inventory on Hand report' link)

Line-Seq

• The 'Line-Seq' column displays the VetView Product Line Number and Sequence Number separated by a '.' (period).

• The Search Results can be sorted by this column.

Product

• The 'Product' column displays the VetView Product Name.

• The Search Results can be sorted by this column.

Inventory Area

• A logical or large physical area of the Hospital where Inventory may be stored and used; such as, Pharmacy, Radiology, Oncology, Large Animal Hospital, Main Warehouse, etc.

• Inventory Areas are further divided into Physical Locations, called 'Inventory Locations', where one or more Inventory Items may be found.

Inventory Location

• A physical location, within an Inventory Area (Hospital Unit), where Inventory is stored.

• The Inventory Location is defined via the 'Hospital Setup' screen - 'Unit Setup' tab - 'Inventory' subtab - 'Inventory Locations' subtab.

Minimum Quantity

• The Minimum Quantity (also known as the Par Value) to be held in Inventory for a Product and Inventory Area (Hospital Unit).

• The 'Minimum Stock Quantity' for each Product is configured for the Inventory Location, via the 'Edit Product Minimum Quantity by Inventory Location' dialog on the following screens (the functionality provided by this tab is the same on either screen):

  • 'Inventory Search' screen → 'Inventory On Hand' tab

  • 'Product Info' screen → 'Inventory' tab → 'Inventory on Hand' subtab

• (Refer to the 'How To Edit Minimum Quantity' section on the 'Purchase Order Details screen in 4.0' wiki User Guide page.)

Expiration

• The Expiration Date refers to a date, that may be associated to each Inventory Item, and indicates when the Inventory Item will expire, thus should be taken out of Inventory.

• The Expiration Date is entered by the User from a number of screens, and is one of the 'Unique Inventory Attributes'.

Lot

• The Lot Number is an identifier that may be associated with an Inventory Item, and is one of the 'Unique Inventory Attributes'.

• Inventory Items may be located by their Lot Number.

• The manufacturer’s Lot Number which pinpoints the production batch from which the Inventory originated.

• When product recalls occur, the Product is usually referenced by the Serial Number and/or Lot Number.

Serial

• The Serial Number is an identifier that may be associated with an Inventory Item, and is one of the 'Unique Inventory Attributes'.

• Inventory Items may be located by their Serial Number.

NDC

• The National Drug Code (NDC) is an identifier that may be associated with an Inventory Item, and is one of the 'Unique Inventory Attributes'.

• Inventory Items may be located by their NDC.

• The 10-digit NDC will be in one of the following configurations: 4-4-2, 5-3-2, or 5-4-1, meaning that there are 4 or 5 digits for the labeler code, 4 or 3 digits for the product code, and 2 or 1 digit(s) for the package code. The FDA maintains a searchable database of all NDC codes on their website.

• More about National Drug Codes can be found on these websites:

  • National Drug Code Directory:

    • https://www.fda.gov/drugs/drug-approvals-and-databases/national-drug-code-directory

    • https://www.accessdata.fda.gov/cder/ndcxls.zip

  • Electronic Animal Drug Product Listing Directory:

    • https://www.fda.gov/industry/structured-product-labeling-resources/electronic-animal-drug-product-listing-directory

Mfr

The Manufacturer is the organization that produced the Product or Inventory, and is one of the 'Unique Inventory Attributes'.

Stock Level

 The Stock Levels radio buttons allow you to search for results based on the current quantities. Options include

Search Button

The 'Search' button uses the selected search criteria to populate the 'Search Results' section.

Reset Search Button

The 'Reset Search' button clears all of the fields in the 'Search Criteria', and 'Search Results' sections.