Configure Inventory Minimum Quantity

This functionality is new as of version 4.0.

The 'Minimum Stock Quantity' for a Product is the minimum number of units that should be held in Inventory for the Inventory Location.

When the Minimum Stock Quantity is reached, the inventory should be replenished using a Purchase Order or Inventory Transfer Request.
The ‘Minimum Stock Quantity' for each Product is configured for the Inventory Location, via the 'Edit Product Minimum Quantity by Inventory Location' dialog on the following screens via the 'Edit Minimum Stock Qty’ right-click menu option:
- ‘Inventory Search’ screen → ‘Inventory on Hand’ tab:
- 'Product Info' screen → 'Inventory' tab → 'Inventory on Hand' subtab:

In order to have access to the 'Edit Minimum Stock Qty' menu option, one of the following must apply:

The User is assigned to the Inventory Area (Hospital Unit), and has the 'Inventory' elevated privilege; OR,
The User is a member of a Security Role that is assigned to the Inventory Area (Hospital Unit), and has the 'Inventory' elevated privilege.
Refer to Configure Inventory Elevated Privilege.

To edit the Minimum Stock Quantity for a Product and Inventory Location:

On one of the screens mentioned above, navigate to the 'Inventory on Hand' tab:
1. Navigate to the 'Inventory Search' screen → 'Inventory on Hand' tab
  1. Search for the Product.
  2. Apply the 'Inventory Area' and 'Location Filter' fields; OR,
2. Navigate to the 'Product Setup' screen.
  1. Search for the Product.
  2. Open the 'Product Info' screen → 'Inventory' tab → 'Inventory on Hand' subtab.
  3. Apply the 'Inventory Area' and 'Location Filter' fields.
In the 'Search Results'
1. Right-click the Inventory Location; OR,
2. Click the Pancake button at the right end of the row.
Select the 'Edit Minimum Stock Qty' menu option.
On the 'Edit Product Minimum Quantity by Inventory Location' dialog:
1. Note the Product and Inventory Location, to insure they are correct.
2. Specify the 'Min Stock' quantity in Sales, Stock, or Order Unit of Measure.
  1. When one Unit of Measure quantity is adjusted, the other two will be calculated, based on the S:St and St:O ratios.
3. Specify the 'Critical' quantity.
  1. When this quantity is reached, the Product will have a special indicator on the 'Inventory Reorder' screen.
4. Specify the 'Reorder' quantity.
  1. When the 'Min Stock' quantity is reached, the 'Reorder' quantity will be used to populate the quantity to be ordered on the 'Inventory Reorder' screen.
  2. The ‘Min Qty’ is also displayed on the ‘Purchase Order Details’ screen.