This information is accurate as of VetView version 1.6.1
The Medical Record Setup tab under Hospital Setup allows you to customize the appearance of the patient record.
Each section under this tab controls an aspect of the medical record, from the highest level (Medical record category) to the more granular components such as TPRs.
Video Tutorial: Medical Record Category Setup
Medical Record Categories are the "sections" of the electronic health record system within VetView. These categories can hard coded "types" or simple document sections. Hard coded categories are included with your VetView installation and cannot be removed. You can make custom categories which you can use to create new sections within your medical record.
This tab also allows you to control the display of the EHR on the Hospital Portal.
Hard Coded Categories
The hard coded types are: Assigned People, Pre-Admission, Labs, Imaging, SOAPs, Vitals / TPRs, Medication, Diagnosis, and Billing. You will only need one of each type for your medical record to function properly. You can add additional types for related documents to those categories, or you can keep the documents within the same category if you wish. For example, you can create documents to be stored in your Assigned People (Personnel) category for field services that require additional travel forms, or you can create a custom document section called Travel Forms.
Label: The name of the category as it will appear on the medical record and on the Hospital Portal
Description: Additional details about the category if the label needs elaboration
Type: A more technical name or older name for a category
Owner: Determines at what stage of approval the Owner of the patient can view this category on the medical record
RDVM/Clinic: Determines at what stage of approval the RDVM/Clinic for this patient can view this category on the medical record
Active: Whether this category is currently active. To preserve historic information on patient records, categories cannot be deleted.
Categories on Episode Types
This screen only controls the available categories for all medical records. You can customize the categories used on each individual type of episode on the Episode Type Setup tab.
Add Med Rec Category
To create a new category, click on the Add Med Rec Category button.
To create a new category, click on the Add Med Rec Category button.
A window to build out the settings for your new category will open.
Order on the Patient Record
The Move Up / Move Down arrows allow you to rearrange how the categories will appear on your patient records and on the Hospital Portal.
For example, if pre-admissions should always come before all other documents, you can set them to be at the very top on this screen.
Many categories will not appear on the patient record until a request has been put in for documents or services of that type. For example, Imaging will not display unless you have either requested Imaging be done for the patient, or if the Episode Type has the Imaging category always turned on.
Video Tutorial: Medical Record Transfer Reasons
VetView allows for users to track the movements of physical copies of the medical records via the Medical Record Transfer Screen.
To allow your hospital to customize the locations and reasons for this movement, VetView allows you to add and deactivate the "reasons" for transfer.
To add a new Transfer reason, click on the Add button and enter the information.
Management vs Transfer
The Medical Record Tracking screen is where users can check physical records in and out your records department. The Medical Record Management screen is where users can print records, view the contents of episodes, and process them against requirements for their episode type. The physical location of your record is independent from the internal VetView documentation. In the event that a record is misplaced or lost or destroyed, the record can be recreated from Medical Records Management by printing out the individual episodes.
The Comm Log Setup tab allows you to define any custom methods of communication that your hospital can use to contact clients and RDVMs.
If you are experimenting with new forms of communication, such as Facebook messaging, you can create these methods here.
Click on the Add button to create a new method, or the Edit button to alter an existing method.
Once added, these methods will be available on the Communication Worklist on the patient record.