Hospital Setup Tab
The main Hospital Setup tab is where the core settings for your hospital are stored. The primary address, primary client types, patient numbers, accounting adjustment types, pharmacy billing defaults, and many other features are defined, allowed, or restricted on this tab.
Many of these require additional setup on other tabs before they can be turned on. When that is the case, the location for each setup will be noted.
Hospital Name and Address
This is the information that will appear by default on any report that calls in the Hospital Address. Note that each unit can have its own address, rather than inherit one from the main hospital, so satellite locations can have an accurate address location. When there is no inherited address, however, this is the information that will be used.
Client Type Setup
By default, a new admission will select one client type as the Owner, the Referring doctor, and the Clinic. You can customize Client Types under the Client Type Setup screen. This is where you associate the custom client types with the defaults on the Admission screen.
Client Type Setup has its own screen at Client Type Setup. Once created there, the client types become available to set as defaults here.
Patient Number Setup
Each hospital has its own preferred way of handling patient case numbers. VetView provides the option to automatically create a case number for a new patient based on this setup section, or allows you to leave the case number blank on patient creation, and manually assign the case number before the patient is checked in.
| Field | Description |
|---|---|
| Manual Entry | This flag allows you to save a patient without a case number assigned. The case number MUST be entered before the patient can be checked in. This method allows for manual control of the case numbers based on an external tracker, such as a spreadsheet. If this box is unchecked and the case number is left empty, VetView will try to automatically assign a case number when a patient is created, based on the parameters entered below. |
| Prefix | This is an optional toggle. If your case numbers will use a prefix number, it can be entered here. For example, you may wish to start all patients created in 2021 with a prefix of "21" to make it clear. |
| Suffix | This optional toggle will automatically append a suffix. This can be set to automatically reset every year as well. |
| Length | The length of the patient number. Most hospitals find six or seven digits to be sufficient, but if you work with a large volume of patients you may wish to consider 8. This only applies to automatic creation of patient case numbers; manual case numbers can use any length so long as the case number is unique. |
Adjustment Type & Reason Defaults Setup
This section links in the various accounting settings from the Accounting Setup tab to determine the default text that will appear in the accounting systems whenever these adjustments are applied.
Note that the actual adjustment percentages are handled under the Product Setup screens; these default comments only apply to the reasons for the changes in the transaction tables. See the Product Setup Screen for more information.
| Field | Description |
|---|---|
| Markup | The default comment for adjustments made based on product markup for all products in the system. Defined under the Hospital Setup Accounting Tab as a Product adjustment. |
| Volume Discount | The default comment for adjustments made for volume discount for all products in the system. Defined under the Hospital Setup Accounting Tab as a Product adjustment. |
| Minimum Price | The default comment for a change in the price when a minimum price amount has been applied based on Product Setup. Defined under Hospital Setup Accounting Tab as a Product adjustment. |
| Client Discount | The text that appears in the transaction tables when a client discount adjustment has been applied. Defined under Hospital Setup Accounting Tab as a Product adjustment. Client Type discounts are assigned based on the client on the order, but can be overridden at the product level. |
| Client Markup | The default comment for adjustments made based on client specific markups for all products in the system. Defined under Hospital Setup Accounting Tab as a Product adjustment. (This is different from the general Markup that applies to all products regardless of client type.) |
| Price Increase | The default comment for adjustments made due to a price increase from the time the item was added to a bill, and when an order has charges re-invoiced using the Recalculated Charges tab. If there was a price increase, the adjustment will show in the transaction tables. This is defined under the Accounting Tab as a Manual Price Increase. |
| Price Decrease | The default comment for adjustments made due to a price decrease instead. This is defined under the Accounting tab as a Manual Price Decreased. |
Outside Rx Fill Defaults
Refill Rx - Auto Open Episode Defaults
Attachment Settings
Fax Setup
Client Account Number
SOAP Setup
Schedule Setup
Inventory Defaults
Billing Defaults
Pharmacy Defaults
Episode Control Options
ASAQ Setup (Quebec Only)
Diagnosis Coding Options
Billing Package Options
VetView Wiki Most recent releases of VetView: Version 4.1.3 Hotfix (Released 2/16/2024)
To see commonly used terms in VetView Hospital, please visit our Hospital Glossary of Terms.