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This functionality is new as of version 4.0.

If the remaining unreceived quantity of the Purchase Order Items cannot be delivered, they can be 'Cancelled'.

To Cancel All Remaining Unreceived Items:

  1. Navigate to the 'Purchase Order Details' screen → 'Purchase Order' tab:

    'Purchase Order Details' screen - 'Purchase Order' tab - 'Cancel Remaining Unreceived Items' button

  2. Click the 'Cancel Remaining Unreceived Items' button.

  3. Confirm the action.

  4. The 'Cancelled Qty' for the unreceived Purchase Order Items will be updated with the difference between the Ordered Quantity and the Received Quantity.

  5. The 'Status' of the Purchase Order will be updated.

  6. The rows highlighted in green are Purchase Order Items that have been ‘Received’.

Purchase Order Status Update:

  • 'Cancelled': If all of the Purchase Order Items were ‘Cancelled’, the Status will be updated to 'Cancelled'.

  • ‘Incomplete’: If some of the Purchase Order Items were ‘Received’, and some, but not all, of the remaining items were ‘Cancelled’, the Status will be updated to 'Incomplete'.

  • 'Received': If some of the Purchase Order Items were ‘Received’, and the remaining items were ‘Cancelled’, the Status will be updated to 'Received'.

  • Also see About Purchase Order Status.

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