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This functionality is new as of version 4.1.

After the Purchase Order has been ‘Sent’, the next step in the Purchase Order Process is to ‘Receive’ the Inventory Delivery.

In order to have access to Start a Delivery:

One of the following must apply:

  • The User is assigned to the Destination Inventory Area (Hospital Unit), and has the 'Purchase Order' Elevated Privilege; OR,

  • The User is a member of a Security Role that is assigned to the Destination Inventory Area (Hospital Unit), and has the 'Purchase Order' Elevated Privilege.

  • Refer to:

  • For a single Purchase Order, multiple Deliveries might be received.

  • ‘Deliveries’ represent the different shipments, and can be performed at any time.

  • After adding a Delivery, it will remain ‘Incomplete’ until all of the quantities are 'Received', or ‘Cancelled’.

  • When all of the Purchase Order Items have been partially or completely ‘Received’, and/or partially ‘Cancelled’, the Purchase Order Status is updated to ‘Complete’.

  • If all of the Purchase Order Items are Cancelled, the Purchase Order Status is updated to ‘Cancelled’.

To Receive Inventory Deliveries:

  1. Navigate to the 'Purchase Order Search' screen:

    'Purchase Order Search' screen - To Receive Inventory Deliveries

  2. Search for the Purchase Order to be received.

    1. In order to receive a Purchase Order, the Status must be 'Sent' or 'Incomplete'.

    2. Refer to Search Purchase Orders.

  3. Select the row that represents the Purchase Order, then:

    1. Click the 'View PO' button; OR,

    2. Double-click the row; OR,

    3. If the 'Internal #' exists, click on the Internal # hyperlink; OR,

    4. If the 'E-PO #' exists, click on the E-PO # hyperlink.

  4. On the 'Purchase Order Details' screen → 'Purchase Order' tab:

    'Purchase Order Details' screen - 'Purchase Order' tab - To Receive Inventory Deliveries

    1. Rows that are highlighted in green represent Purchase Order Items that have been Received.

    2. If a 'Delivery' tab already exists, but has not been completed:

      1. Select the 'Delivery' tab that has not been completed.

      2. The ‘Delivery’ tab will not have a ‘Stocking’ tab to its right if it has not been completed.

        'Purchase Order Details' screen - 'Delivery' tab - Delivery that has not been completed

    3. If a 'Delivery' tab does not exists; OR, if the existing 'Delivery' tab has been completed:

      1. Click the 'Start New Receiving' button.

        1. Refer to Receive Delivery.

        2. The ‘Delivery' tab will have a 'Stocking’ tab to its right if it has been completed.

          'Purchase Order Details' screen - 'Purchase Order' tab - 'Start New Receiving' button

  5. On the 'Purchase Order Details' screen → 'Delivery' tab:

    'Purchase Order Details' screen - 'Delivery' tab - To receive inventory deliveries

    1. Select the 'PO Delivery' tab.

    2. Add all, or some, of the Purchase Order Items as Delivery Items.

    3. To add all items at once, refer to Add Purchase Order Items to the Delivery.

    4. Enter the 'Received Qty'.

    5. If the 'Unit Cost' on the Invoice is different than what was on the Purchase Order, enter the new Unit Cost.

      1. This will automatically update the Vendor Product Unit Cost.

    6. Other Functions (Buttons):

      1. ‘Delete Delivery’

      2. ‘Expand / Collapse Inventory Details’

      3. ‘Print’ (Purchase Order Report)

      4. ‘Print (Purchase Order) Delivery Report’

      5. ‘Save’ (Purchase Order)

      6. ‘Upload Packing Slip’

    7. Click the ‘Mark Delivery Complete’ button to complete the Delivery.

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