Configure Inventory Minimum Quantity

This functionality is new as of version 4.1.

The 'Minimum Quantity' for a Product is the minimum number of Units that should be held in the Inventory Location.

When the Minimum Quantity is reached, the Inventory should be replenished using a Purchase Order or Inventory Transfer Request.
The ‘Minimum Quantity' for each Product is configured for the Inventory Location, via the 'Edit PAR Levels' dialog from the following screens:
- ‘Inventory Management’ screen:
- ‘Inventory Transfer Request’ screen:
- ‘Inventory Search’ screen → ‘Inventory on Hand’ tab:
- 'Product Info' screen → 'Inventory' tab → 'Inventory on Hand' subtab:

In order to have access to the 'Edit Minimum Qty' menu option:

One of the following must apply:

The User is assigned to the Inventory Area (Hospital Unit), and has the 'Inventory' Elevated Privilege; OR,
The User is a member of a Security Role that is assigned to the Inventory Area (Hospital Unit), and has the 'Inventory' Elevated Privilege.
Refer to:
- About Elevated Privileges
- Configure Inventory Elevated Privilege

To edit the Minimum Quantity for a Product and Inventory Location:

Navigate to one of the screens mentioned above.
Select the 'Edit Minimum Qty' menu option.
On the 'Edit Product Minimum Quantity by Inventory Location' dialog:
1. Note the Product and Inventory Location, to insure they are correct.
2. Specify the 'Min Stock' quantity in Sales, Stock, or Order Unit of Measure.
  1. When one Unit of Measure quantity is adjusted, the other two will be calculated, based on the S:St and St:O ratios.
3. Specify the 'Critical' quantity.
  1. When this quantity is reached, the Product will have a special indicator on the 'Inventory Reorder' screen.
4. Specify the 'Reorder' quantity.
  1. When the 'Minimum Quantity is reached, the 'Reorder' quantity will be used to populate the quantity to be ordered on the:
    1. 'Inventory Reorder' screen
    2. ‘Inventory Transfer Request’ screen
    3. ‘Purchase Order Details’ screen
  2. The ‘Min Qty’ is also displayed on the ‘Purchase Order Details’ screen.

The Quantity to be Ordered or Transferred is calculated as the ‘Reorder Quantity' plus the ‘Minimum Quantity’ minus the ‘Available Quantity’ minus ‘Pending Quantities’ from Purchase Orders and/or Inventory Transfer Requests that have not yet been ‘Received’.