VetView Vocabulary

After a patient is checked in for an episode, the episode will transition from Pre-Admission to Open. An open episode indicates that the patient is physically present in the hospital. If an animal is changing from an Outpatient to an Inpatient, the supervising clinician should Admit the patient. Depending on your episode settings, the act of admitting a patient will automatically adjust the episode type and the requirements of the episode.

When all deficiencies on an episode have been cleared, and the patient and client have been sent home, the episode is ready to be Discharged. Discharge is not the final status for an episode, as there may still be pending lab results or open prescriptions. An episode can also be discharged prior to all the verifications being completed, if there is a delay in that process or the student must make corrections before it can be verified. MARs may also be completed after a discharge if needed, although for best practices they should be entered at the time the patient's medication was administered.

An episode is not considered deficient as long as it is in Open or Admit status. After an episode is discharged, it automatically enters deficient status until the record has been completed or has been exempted under Medical Record Management. At that point, when the episode has been completed, verified, and confirmed, the episode can be Closed. This status will lock down the addition of any further billing items or changes to the episode, to preserve the record of the episode as-is. An episode can remain discharged indefinitely until it has been closed by Medical Records. (For example, if a physical record must match the EHR, they can perform an audit of the paper record and confirm it has been checked back in through Medical Record Tracking before closing the episode.)

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