Coding Setup
- Cathy Allison
Coding Setup
The Coding Setup page is where you can enter in the medical codes your hospital will use for Diagnosis coding.
VetView supports SNOMED codes as well as any other letter + numerical coding system you want to use.
Add a New Code
Click on the Add button to start adding a new code. A small window will open.
Code Element Choices are between:
- Attribute Type
- Attribute
- Primary Code
Give the new Code a unique name.
Your new code will load in a mostly empty Code Details window. Add in a description, and click on the Save button.
Be sure to click on Save after making any changes to the Code, or else the changes will not be visible in the system.
| Field | Description |
|---|---|
| Primitive | All codes in VetView are considered Primitive codes until enough detail has been added. These have a gray P icon. |
| Attribute | An Element Type that affects other codes, but is not itself a complete code. These have a green A icon. These are the items that will appear in the Value List of the Attribute Type of that name. |
| Attribute Type | An Element Type that sorts the attributes. These have a blue T icon. These attributes appear on each code. The most common ones for SNOMED are Anatomical Site, Body System, Etiology, and Morphology. VetView also supports custom Attribute Types if you are using systems other than SNOMED. |
| Active Flag | Indicates that this code is active and available in the system. Inactive codes will have a line strike through the Code Type. |
| Name | The name of the code as it will appear through the system. |
| Description | A more detailed description of the element, if one is necessary. For Primitive / Primary Codes, a repeat of the name may be all that is necessary. |
| Code | The numerical SNOMED code, or the value for whatever code system you are using. |
| Parent Code | If this code is a subsect of a different Primary Code, you can link it as a child code. A code can have many child codes, but only one parent code. Parent/Child relationships display in the Hierarchy field. |
| Coding Subset | Codes can be added to subsets for organization. A code can be included in multiple subsets if necessary. |
| Anatomical Site | The site(s) for which this code should be associated. A code can be linked to multiple sites. (E.g. abdomen, brain, etc) |
| Body System | The body system(s) to which this code should be associated. A code can be linked to multiple systems. (E.g. cardiovascular, gastrointestinal, etc) |
| Etiology | The etiology to which this code should be associated. A code can be linked to multiple etiologies. (E.g. Genetic, behavioral, etc.) |
| Morphology | The morphology to which this code should be associated. A code can be linked to multiple morphologies. |
| Synonym | A second word for this code that will mean the same thing, and can be searched for by that name. For example, Enteritis - Parvovirus is the correct name for the code, but you can add the synonym of "Parvo" as a shortcut for quick lookup. |
| Hierarchy | The link between a parent and all of its children will display in this section, all the way up to the root parent. The hiearchy lets you see where this code sits in relation to all other codes to the parent and children. |
Manage Subsets
The Subsets allow you to organize your codes into groups. The codes are used in both VetView Hospital and VetView Labs. You can sort them into Clinical Diagnosis, for example, to keep them separate from the lab Pathology Diagnosis. You can have an unlimited number of subsets.
Codes can also be limited to the usage of a single unit if desired.
Click on Manage Subsets to open the subset window.
You can view, edit, and delete any of the subsets on this window. You can also set a subset as inactive if it will no longer be used. The association with its current codes will be set as inactive, but the links will not be broken in the background. Inactive Subsets cannot be added to new codes.
Where do the Diagnosis Codes appear throughout VetView?
Codes are currently available on Labs Accessions, and Hospital patient records in multiple places.
Labs Accessions
Dx Coding appears as an option on the Result Entry tab of an accession. Dx Coding is only available on accessions in Working status and cannot be added when the test or accession has been finalized.
Click on the Dx Coding button to open the Coding dialog box.
Use the Keyword and Coding Subset boxes to narrow down the possible results, and then further narrow it down by additional attribute types if needed.
Codes appear sorted by their hierarchies.
Select a code, click on Add Diagnosis, and fill in any additional attributes. Then click on the Save button to add it to the accession.
Hospital Patient Record
If the episode does not have Diagnosis pre-loaded as a medical record category, you can add it by right clicking on the Episode Header and selected Add Element > Add Diagnosis.
The same Diagnosis window used in labs will open up as part of the Patient Record. Diagnosis added via the Patient Record may be Required to prevent deficiency. And the diagnosis may also need to be Verified by a clinician.
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VetView Wiki Most recent releases of VetView: Version 4.2.5 Hotfix (Released 10/31/2024)
To see commonly used terms in VetView Hospital, please visit our Hospital Glossary of Terms.