Product Reorder screen

Overview

  • Provides the ability to quickly create purchase orders for products that are frequently ordered on a regular basis, without the need to use the minimum stock quantity, or maintain accurate inventory quantities for the products.
  • Scope - Examines the inventory in an Inventory Area (Hospital Unit), for all vendors.
  • Quantities (displayed in Order Units):
    • Current - The quantity of the product currently held in inventory
    • Pending - The quantity that has been ordered on purchase orders in the 'PO Printed' and 'Sent' status.
    • Minimum - The minimum quantity (par level) to be held in inventory (as specified on the 'Product Infor' screen).
    • Reorder - The quantity to be ordered when the minimum quantity has been reached (as specified on the 'Product Info' screen).
    • Required - Populated with the Minimum Stock Quantity plus the Reorder Quantity minus the Current Quantity, rounding up to the nearest whole stock unit for the default vendor.
    • Actual - The quantity to be ordered.  The field is prepopulated with a quantity based on the 'Required' quantity, but can be edited.
  • Last PO -  Lists information about, and links to, the last five purchase orders on which the product was ordered.
  • Vendor - For each product, the 'Default Vendor' is pre-selected, but can be changed to any vendor currently associated with the product.  If the vendor is changed, it will impact the current purchase order only.

Product Reorder Picklist dialog

  • Provides the ability to create a purchase order by selecting item from a predefined list of products.

VetView Wiki

Most recent releases of VetView:  Version 4.2.5 Hotfix (Released 10/31/2024)

This page may contain functionality not found in the current version of VetView.
Contents

Screen

This is the Product Reorder screen.

Mockups

Following is a list of mockups for this screen:

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Specs

Fields and Controls

The following table lists all of the fields and controls found on this screen.  The fields and controls are grouped by their location on the screen; for example, buttons on a 'section' or columns in a 'data grid'.  Use the controls at the top of the table to change the sort, grouping, and row height.  To see more of the cell content,  click on the cell expansion control located at the top-right corner of a selected cell.

Privileges

Definitions

How To...

  • Products are added to the reorder list manually.
    • The default vendor can be changed to another vendor from a list of vendors that have previously provided the product.

    • Vendor/Product attributes, such as sales unit for the product, and stock unit, order unit, S:St ratio, St:O ratio, vendor product number, and vendor product name, must have already been specified for the default vendor.

    • The 'Required Qty' is calculated based on the minimum, reorder, and current quantities.

    • If the product has been ordered but not yet received on a purchase order, the quantity ordered will appear in the 'Pending Qty' column.

    • If a contract is used for the default vendor, the contract will be used on the new purchase order.

    • Selecting all, or some, of the products for each vendor, then clicking the 'Create P.O.' button will automatically create a purchase order for each vendor, containing only the selected products.

    • The Purchase Order Search screen will open, allowing the User to specify a 'Univ. PO Number', make any necessary changes, then print and/or send the purchase orders.

Create Product List by Inventory Area

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  • Using the Product Reorder screen , select the 'Inventory Unit' (Inventory Area) that will receive the purchase order. 

    • Only Hospital Units that are identified as Inventory Areas will be available in the drop-down list.  Typically, this is the hospital's main inventory receiving unit.
  • In the 'Product List' section, enter the products that need to be ordered.

  • Select the Vendor, if the default Vendor is not correct.

  • Specify the 'Actual Qty' in order units.
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Create Purchase Orders

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  • After entering the products that need to be ordered, select the checkbox for the products that should be included on the purchase orders.
  • Click on the ('Create PO') button to generate the purchase orders.
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  • The purchase orders will be created automatically.

  • The Purchase Order Search screen will open with the list of 'New' purchase orders at the top of the list.

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Purchase Orders

Refer to the Purchase Order Search screen Wiki page to view, edit, print, and send purchase orders.

Planned Improvements

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Bugs

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Open Issues

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