Scheduling System

Scheduling System Overview

The Scheduling System in VetView is a system that runs parallel to the Admissions system to track, organize, and store the upcoming visits for each patient on a per unit basis.  Scheduled appointments are fully integrated into many aspects of VetView Hospital, including the patient record and Requests system.  An admission can have multiple appointments over time, including drop off and pick ups.  Information on each schedule can be pre-stored into discrete time slots, and personnel can be assigned to days on each schedule to allow for staff planning, as well as block and rotation scheduling.

For our detailed guides on how to use these screens, please visit: 

How To Manage Appointments

How to Manage Schedules

Scheduling System Screens

• Appointment Search
• Schedule Screen
• Admission Screen (Appointments Section)
• Hospital Unit Setup > Schedule Setup 

Scheduling System Shortcuts

Appointments are stored as child objects to a Pre-Admission and thus are organized by PA Number throughout the system, including on patient records and on the schedule screen.  

Links to Appointments in the system are displayed as a date and time on the Appointment Search screen as well as the Admission screen.  Clicking on this link will load the date and unit on the Schedule screen.

Other Scheduling System Features

• Private and Public Schedules
• Waiting List for Appointments
• Needs Appointment feature for Clinicians and students without schedule access
• Reschedule via drag and drop
• Cancel and No Show on appointments
• Block out time slots
• Special Days and Prevent Scheduling on Entire Days
• Show/Hide Schedules to temporarily block an active schedule for a short period of time (e.g. doctor vacation) with automatic re-display
• Pre-assigned time slot personnel
• Pre-assigned day level personnel
• Auto-add personnel to Pre-Admission 
• Multiple schedules per unit
• Grouped schedules within a unit 
• Optional Drop off and Pick Up Appointments
• Optional list views
• Custom day level comments
• Robust schedule planning features, including copy and paste with repeats over time
• Instant clear all for time slots, personnel, and comments, with repeats over time
• Save and Apply Templates ad Day and Week level
• Custom color coding for both time slots, appointments, and episode types
• Inherit from Parent features for quick set up within units
• Kiosk View (hidden side panels) with passive refresh
• Custom options per user, including 24 hour schedule for overnight shifts, weekend view for weekend shifts, and time scales and column widths to match monitor size