Prescription Setup
- Cathy Allison
Prescription Setup
For products in your system that will need to have a prescription issued in order to sell them, you can turn the Prescription Setup flag for all the pharmacy labeling information for the product.
This flag will turn on the Prescription Setup Tab. The tab has multiple subtabs related to various parts of the patient record, orders, and pharmacy system.
Drug Profiles
The first tab allows you to define the drug profiles, information as it will appear on labeling, calculations for dosage, and pre-defined prescription profiles for clinicians.
Drug Profile Fields (Drug and Label Info)
| Field | Description |
|---|---|
| Drug Name | The name as the product as it will appear on the prescription label. If the inventory name has abbreviations or extraneous information, this Drug Name can be a cleaner version. The inventory product name is what will appear on the patient's invoice. Both names should appear within the prescription information. |
| Admin Unit | The smallest administration unit for the product. For liquids, this is usually 1 milliliter. Tablets and pills are usually single units as well. For other products, such as a flea preventative intended to be given as an entire single dose, this may be the whole dose of the product, e.g. 1 tube, 2 chewables, etc. We recommend using the single unit item of 1 unless the entire dose is instead to be given at once, and contains multiples. (This helps pharmacists who may have to provide substitutes if a specific drug strength is out of stock.) |
| Drug Strength | The quantity of the drug contained with the Admin Unit. If a single tablet is 25 mg and the admin unit is 1 tablet, then 25 mg should be the Drug Strength. If two chews of flea preventative contains 5 mg of the active ingredient each, then the admin unit of 2 would contain 10 mg of the drug in the Drug Strength fields. |
| NDC | The National Drug Code number for any OTC drugs, prescription drugs, and insulin intended for human consumption. Animal-only drugs do not have an NDC assigned, so this field may not be available for many pharmacy products sold at animal hospitals. |
| Drug Description | Any additional details about the product that may be helpful, such as a description of the colors (blue and white capsule, brown chewable, red liquid, etc), the shape (diamond tablet), or consistency (gel.) |
| Drug Class | If this is a controlled substance or has other rules around its distribution, the drug class can be assigned here. Drug Classes are flexible and can also be used as a method to restrict non-controlled substances from being assigned refills, or to limit the length of the prescription expiration to shorter than the pharmacy default. |
| Pharmacy | If this product can only be distributed through one specific pharmacy, it can be assigned here. For example, any compounded prescriptions intended for chemotherapy can be forced to be routed through your Main Pharmacy that has these products, preventing it from being sent to a field services dispensary where it cannot be filled. |
| PMP | Indicates that this product should be included in the Prescription Monitoring Program report. Only applicable in states that participate in PMP. |
| MAR | Indicates that this product must have a Medication Administration Record when it is given to an patient as part of the course of treatment while at the clinic (In-Hospital Use.) MAR is not required for Go Home, Outside Fill, or External prescriptions, even if this flag is set. |
Drug Profiles (Prescription options)
This section displays any Prescription Drug Profiles that were already added. These appear in the Pre-Defined Instructions section on a Prescription Request.
Add Drug Profile
Click on the Add Drug Profile button. A window will open that allows you to add a profile that will appear on the Prescription Request window under the Predefined Instructions, You can also set this profile as the Default on a per species basis, such that it will load automatically as soon as the drug is entered.
| Field | Description |
|---|---|
| Drug Profile Name | The name as it will appear in the Predefined Instructions section on the Prescription Request window |
| Species | If this drug profile should only be available for a specific species, it can be selected here. Use this for canine or feline specific products that should not be given to other species. Multiple drug profiles can be set up for each product, so you can also adjust the values based on the species. |
| Default | If there is a single common course of this product for all species, or for the species selected, then it can be entered here and set as the default. All values on the prescription will load automatically when this box is checked. They can be overwritten or adjusted as necessary. |
| Draft Instructions | The instructions for the drug that should load, such as "give two tablets twice a day" or "follow instructions on product packaging." |
| Total Qty | The total quantity of the product for this pre-defined instruction set |
| Daily Qty | How many the patient should take each day |
| Days' Supply | How many days the patient should take the product |
| Refills | The maximum number of allowed refills for this product. |
| Withdrawals | Any recommended withdrawals from meat, eggs, dairy, or competitions, in days, weeks, or months |
| Dose Calculator | The dosage that should be used for this product based on the profile, species, etc (e.g. 10 mg/kg) |
| Diagnosis | The default diagnosis that should be associated with this product when it is prescribed. For example, if a patient is being prescribed an antibiotic, you can choose "infection" as a general diagnosis, or be more specific such as "tapeworms" for pranziquantel |
| Draft Instructions | The UVIS legacy draft instructions, if your hospital still uses them. They will load alongside all of the other predefined instructions saved in this drug profile. The terms will need to be defined first under the Draft Terms Setup Tab. |
Draft Terms Setup (UVIS Legacy)
This tab allows you to either set up new Draft Terms, or if your installation was imported from UVIS, view any previously established Draft Terms for the product.
For Draft Terms to be available on individual products, they must also first be defined under the Pharmacy Setup screen for Draft Terms Setup. See the Pharmacy Setup screens for more information.
Generic Info (Selection)
There are two Generic Info tabs on each Prescription Setup tab. The first allows you to choose the generic family this product belongs to. In doing so, it will import any previously established Generic Info from the Generic Master setup on the Prescription Setup screen.
Click on the Add Generic button to add another generic to this product. You can associated as many generics as necessary for the product, which may be important for blended drugs or compounded products.
If you select a generic from the list of previously added generic drugs, it will display any other drugs in the system that are also in the same generic family, for informational purposes.
Generic Info (Data)
The second Generic Info tab will display all of the default information that was inherited from the Generic Master setup. This feature is intended to reduce the amount of manual labor involved in setting up similar products. Since the Auxilliary Labels and Drug Sheets can be set at the parent level, you will not need to add them to every product if they share common information from the parent.
Although default information is inherited from the Generic Master, you can still customize each product with its own data sheet or auxiliary labels as needed.
Values on this screen that were inherited from the Generic Master will appear in blue and bolded text. Values on this screen that are customized to the product, including the labels and drug info sheets, will appear as regular text, as shown in the screenshot above.
Auxiliary Labels
This screen allows you to add additional pharmacy labels and drug info sheets, beyond the ones inherited from the Generic Master settings.
Add Aux Label
Click on the Add Aux Label button to select an auxiliary label. These must be predefined under the Pharmacy Setup > Fill Info Setup > Pharmacy Info Master Setup tab.
The Attach to Label flag on this window means that, if selected, the warning will also be printed on the prescription label intended to be placed on the client packaging. Use this option if your state laws required this in addition to the standard sticker labels.
When set, this flag will display on the Auxilliary tab so you can review whether or not it will automatically be printed on the prescription label by default. (The pharmacy has the option to turn this on or off when filling the prescription as well.)
Attach to Label cannot be disabled for labels inherited from the Generic family.
To remove an auxiliary labels that is no longer needed, click on the red X next to the line.
Add Information Sheet
If you want to add additional drug info sheets beyond the ones inherited from the Generic family, you can attach them here.
This Attach to Window flag will indicate whether the drug info sheet should print by default. If the product will be used primarily for internal hospital use, it may be prudent to turn this flag off, to save on paper. For products that are primarily sent home with clients, this should be turned on by default.
Like the Auxiliary labels, the pharmacy technician has the option to turn these on and off manually during the fill process.
To remove a drug info sheet that is no longer needed, click on the red X next to the line.
Preview Window
Click on a line for the Aux Label or Drug Sheet to preview the data that it contains. For hospitals with a large variety of pre built drug info sheets, this allows you to confirm that they are not redundant, or are the correct one for the specific product.
Interactions and Warnings
The features on this page have been only partially implemented throughout VetView, pending further feedback from schools interested in using them. At this time, the warnings will appear on the prescription requested based on contract indications, but will not prohibit the prescription requestor from continuing.
The Interactions and Warnings tab allows you you to enter contraindications for drugs, based on drug labeling information, or information published in resources like the FDA's Orange Book,
Click on the green plus sign next to the type of warning you want to add.
A pop up box will appear with the parameters you will need to add for the warning.
Click on the Save button to add the warning to the product.
It will then appear in the list. The warning will display on the info dot.
Patient Alerts
If this product is associated with a specific allergy, and that allergy has an alert that should be placed on a patient record, then any products that contain the allergen can be linked to the alert.
These product alerts can also be linked at the Alert Setup screen for products and generic families.
VetView Wiki Most recent releases of VetView: Version 4.2.5 Hotfix (Released 10/31/2024)
To see commonly used terms in VetView Hospital, please visit our Hospital Glossary of Terms.