Episode Filters Panel

On the left side of the Visit Information tab is the Filters panel. This panel, like the Communication Log, is collapsible and can be hidden if it is not needed. It will load in an open state by default when the Patient Record is first opened.

The filters are divided into three major sections: Episode Unit, Episode Status, and Record Group.

Episode Unit Filter

The topmost filter is the unit filter. This displays only episodes that were assigned to the selected unit. If you want to review all of a patient's previous visits to your Behavior department, for example, you can select these episodes and temporarily hide everything else.

Episode Status Filters

The episode status filters allow you to search by the status as well as the dates for specific episodes.

Status Filter Options

Option	Description
New	Episodes that have been created but which have not yet occurred. This includes PAs that have been scheduled.
Open	Episodes that are in progress. The patient has been checked in.
Closed	The count of episodes that have been completed. The patient has been discharged, bills paid, etc, and episode closed by Medical Records or Accounting.
Last ( ) Closed	Filters closed episodes by an integer entered in the field. For example, you can review the last 3 closed episodes.
Episode Date	Allows you to filter episodes within a date range. If you want to only see episodes in the last year, you can restrict the episodes to these dates.
All Closed	Displays all closed episodes. If the Closed count is very high, this may take a long time to load. Episodes will load in a collapsed state to speed up the process.
Cancelled / No Show	Displays all episodes that were cancelled, or ultimately marked as a no show by scheduling.
Consult	If your hospital uses the consult workflow (separate episodes for phone calls to and from RDVMs) this will display any episodes for this special status.
All Episodes	Displays all episodes, including New, Open, Closed, and Discharged. If the Closed count is very high, this may take a long time to load.
All Discharged	Displays all episodes which have been Discharged, but not yet closed by Medical Records or Accounting.
All Deficient Episodes	Displays all episodes which have a medical record group marked as Deficient. This filter can be useful if you have received a notice from Medical Records that episodes are missing documentation or need corrections or verification.

Record Group Filters

These filters will load all episodes that contain these specific medical record groups. This can be useful if you want to see only episodes which had lab work, only surgeries, only scanned visit records, etc. All groups will display on the left hand Filters panel regardless of whether it exists in the episode, but if no episodes contain that category when it is clicked, then only the episode headers will load.

If the medical record group exists on an episode, then it will also load and be visible underneath the episode header.

Custom Medical Record Groups

Medical Record Groups can be customized in VetView. Not every Medical Record Group in these screenshots will be available in your hospital, and there will be some that are visible in your Filters list that are not in these screenshots. Contact your supervisor if you have questions about the medical record groups available in your hospital.

Record Groups available

Below are the Medical Record Groups that are loaded into VetView by default.

Record Group	Description
All	Displays all the medical record groups on the episodes selected in the Episodes filter.
Deficient Record Groups	Displays only medical record groups that have a Deficiency flag on the episodes selected in the Episodes filter.
Pre-Admission	Displays medical record groups that are designated as PA documents. These documents load and can be edited on the PA screen directly.
Assigned People	Displays the personnel section of the visible episodes. This can be useful when identifying what student, staff, or attending saw the patient in a specific episode.
Problem List & Soaps	Displays the Problems section of the visible episodes.
Vitals	Displays the Vitals / TPR section of the visible episodes. You can access this information in graphical form using View Past results on any TPR.
Medication	Displays the Medication / Prescription section of the episodes. You can view this information directly on the Prescriptions tab as well.
Labs	Displays any Requests that were sent to VetView Labs units or external labs. Labs can be separated into custom record groups as well.
Imaging	Displays any Requests that were designated as Imaging. Imports the images from external systems when this has been set up in VetView.
Requests	Displays any other documents that are classified as Requests in the system that were not also Labs or Imaging. Requests can also be sorted into their own custom medical record groups.
Diagnosis	Displays any Diagnosis that were added to episodes.
Billing	Displays the billing section on episodes. This section loads by default in VetView and cannot be hidden.
Custom Groups	Any custom medical record group that was set up by your hospital. May contain Documents or Requests. Most common custom groups include Histories, Physicals, Surgeries, Referrals, scanned records, and Discharge instructions. These custom groups are used by the hospital to define the structure and requirements expected for each type of episode.

VetView Wiki

Most recent releases of VetView: Version 4.1.3 Hotfix (Released 2/16/2024)

To see commonly used terms in VetView Hospital, please visit our Hospital Glossary of Terms.

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